PLATFORM FEATURES
EVERYTHING YOUR DOJO NEEDS
Built for jiujitsu. Not adapted from generic gym software.
MEMBER MANAGEMENT
Every member. Every detail.
Build complete profiles for every student. Track attendance history, store emergency contacts, and leave instructor notes — all in one searchable, filterable view.
- →Full member profiles with photo, contact info, and DOB
- →Attendance history per class and location
- →Emergency contact storage for safety compliance
- →Private instructor notes per member
- →Active, inactive, and trial membership status
BELT TRACKER
Promotions you'll never miss.
The belt tracker keeps your entire promotion queue visible at a glance. See who's ready, log promotions in seconds, and build a complete promotion history for every student.
- →Full belt and stripe history with dates and promoting instructor
- →Automatic promotion queue based on time-at-rank
- →Log promotions from the mobile app on the mat
- →Belt progression: white → blue → purple → brown → black
- →Stripe tracking: 0 through 4 per belt
PROMOTION RULES
Set the bar. Track every step.
Define exactly what it takes to earn each belt — attendance count, time at rank, or both. Every student gets a live progress bar so you always know who's close and who has more work to do.
- →Custom requirements per belt: classes attended, months at rank
- →Live progress bar on every student in the tracker
- →Color-coded — green when ready, amber when close
- →Rules apply automatically across all locations
- →Schedule a future promotion date right from the tracker
ANALYTICS
Coach with data, not gut feelings.
Retention rate, attendance trends, belt distribution, and instructor performance — all calculated automatically. Know exactly how your academy is growing and where to focus your energy.
- →Monthly retention rate calculated from active member data
- →Attendance trends broken down by class and instructor
- →Belt distribution chart across your full roster
- →Instructor leaderboard ranked by check-ins led
- →Promotion velocity — track how fast students progress
RETENTION
Know who's slipping away — before they quit.
Dojo Flow tracks every student's check-in history and automatically flags members who've gone quiet. See who needs a nudge, sorted by days since last seen, right on your dashboard.
- →Configurable alert threshold — you define what "at-risk" means for your gym
- →Flags members who joined but have never checked in once
- →At-risk list sorted by longest absence, updated daily
- →One-click email to your entire at-risk list from the dashboard
- →Never lose a student to neglect again
Reach the right people. Right now.
Send emails to your whole community or zero in on a specific group — active members, trial students, at-risk members, prospects, or parents. No third-party tool needed. Compose and send without leaving Dojo Flow.
- →Pre-built segments: all, active, trial, at-risk, prospects, parents
- →Email your at-risk list directly from the retention panel
- →Compose and send to hundreds of members in seconds
- →Recipient count shown before you send — no surprises
- →Works alongside retention alerts for a complete follow-up loop
ALSO INCLUDED
More built for the mat
Kids Program
Full IBJJF kids belt system — white through green — with dedicated Adults/Kids tabs and correct stripe logic.
Self-Check-in Kiosk
PIN-protected tablet check-in at the door. Attendance logs instantly — no instructor needed.
Student Portal
Members log in to view their belt history, check-ins, weekly schedule, and update their own contact info.
Gym Branding
Upload your logo and pick a brand color. Every outgoing email goes out looking like it came from you.
Multi-Location
Unlimited locations under one login. Owners see everything; instructors see only their assigned gym.
CURRICULUM
Teach every technique. Track every rep.
The Pro curriculum library gives you 82 default BJJ techniques organized by belt level. Mark each technique as introduced, drilling, or proficient — and know exactly where every student stands on the mat.
- →82 default techniques organized from white to black belt
- →Browse by belt level, position, or submission type
- →Mark techniques as introduced, drilling, or proficient per student
- →Track which students have been exposed to each technique
- →Search the full library instantly by name or category
READY TO TAKE
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